SimpleumSafe Features
How you work with SimpleumSafe
You want to store sensitive documents securely – and still work with them as easily as in the Finder.
On this page, you’ll see how SimpleumSafe supports that on Mac, iPhone, and iPad:
- Open and edit files directly from the Safe without “taking them out”
- Bring documents from Mail, Photos, and scans straight into the Safe
- Keep order with folders, favorites, and tags
- Keep Safes in sync across your devices
Keep it simple: An intuitive operation
You work with your files just like in the Finder: drag, drop, open, edit.
SimpleumSafe takes care of keeping everything encrypted in the background – without extra steps or technical knowledge.
Easily work with encrypted files (iOS)
You open your files directly from the Safe and work with them as usual – they stay protected the whole time.
You can preview files while the file remains encrypted. In addition to tags, you can also add comments. Just select a file to see all file information; you can hide this to get maximum space for the preview. If it’s a document such as a PDF, you can scroll through it here as well.
Full Screen Image viewer and slide show (iOS)
You can enjoy your photos in full screen or as a slideshow – they stay safely inside the Safe the whole time.
The normal file list in icon view already gives you a good overview of your images.
In SimpleumSafe, you can view your photos in full-screen mode using either the image viewer or the slideshow.
In the picture viewer, you can swipe to change the pictures. Tap once on the screen and the control elements will appear as shown in the right image. If you tap the screen right there, you can simply scroll through the images with either your left or right hand. The controls don’t need to be visible for this action.
You can start an automatic slide show or switch between the images using the mouse or keyboard. You can also zoom in and out on the images.
Import files (iOS)
Everything that lands today in email attachments or your photo library can be moved into your Safe with just a few taps – and from then on it lives in one secure place.
Adding files to the Safe is one of the most important tasks. For example, you can import photos from your library using the “Add to SimpleumSafe” icon.
Attachments from emails like photos, PDFs, or Word files can also be imported this way.
Within the app, you can also easily import photos from your photo library. To do this, tap the + icon and the selector for your photo library will open.
Organize files (Mac)
Folders, Favorites and Tags help you keep an overview – even as your archive grows over the years.
You decide whether you just want to store files securely in the Safe or whether you want to create a structured archive of your documents. Using folders, you can create nested structures to suit your organizational needs.
Export or share files from the Safe (Mac)
You also stay flexible on the Mac – you decide what continues to live in the Safe and what you want to use outside of it.
You have multiple options to export files:
- Drag files from the Safe to the Finder to continue using them there.
- Use the “Share” function on your Mac to transfer a file to another application.
- Select files and then choose “Export” from the menu or toolbar.
Files exported from the Safe retain their tags and date information.
Tagging
Tags help you keep a clear overview even in large Safes – and still find what you stored years later.
Organize files with tags:
- Each tag can be personalized with its own icon and color.
- A collection of about 100 icons is available.
- Files can have none, one, or multiple tags.
- You can search and filter files by tags – for example “Finances” for account statements, “Important” for contracts, or “Health” for medical documents.
Scan documents directly from the Safe (Mac)
You can scan receipts, letters, or contracts directly into an open Safe – without detours via the desktop or Finder, and of course everything is encrypted throughout.
You can specify the type of scan: color, black/white, or text.
You can also set the resolution and storage format (JPEG, HEIC, TIFF, PNG, PDF, …) and specify which areas to scan.
Extensive drag & drop support - macOS
Drag & drop lets you work in the Safe as quickly as in the Finder – only encrypted.
Drag into the Safe
You can simply drag and drop files from the Mac Finder into the Safe. The files are added to the Safe in encrypted form.
Reorganize
You can drag and drop one or more files/folders in the Safe. Files and folders can also be easily moved between two open Safes.
Drag to Finder
You can drag and drop files from the Safe to the Finder and the files will be decrypted there.
Tag / label
You can drag a file onto a tag or a tag onto a file and the file is tagged.
Favorites
Drag a file to the sidebar and it stays there as a favorite for quick access later.
Trash
You can drag files and folders, as well as tags and favorites, to the trash when you no longer need them.
Take photos and videos from within the app and save them encrypted - iOS
In SimpleumSafe for iOS you can take photos and videos directly from the app and save them encrypted immediately – without them ever appearing unprotected in the regular Photos app.
This is ideal for sensitive documents such as IDs for an application, signed contracts, receipts at an appointment, or medical documents you want to keep strictly private.
To do this, tap the + icon, select “Take photo” and the capture dialog opens. You can decide whether to save the captured photo or discard it and take a new one. When you save the photo, you can rename it as you like.
The same applies when recording videos.
Access to Safes from outside of SimpleumSafe - iOS
SimpleumSafe for iOS can be configured so that a Safe can also be accessed with other apps for a specified time – opening your Safe to productive apps without giving up security.
In this example, via Apple’s Files app: “SimpleumSafe” appears as its own storage location. For example, a word processor can save documents directly into a Safe, a scanner app can store PDFs there, or you can move documents within the Files app straight into your encrypted archive.
Encrypted document scanning - iOS
With the camera on your iPhone or iPad, you can scan documents on the go and place them directly in your Safe – encrypted from the very first moment, without passing through other apps.
This is particularly useful for invoices, contracts, notices or medical documents you don’t want lying around in paper form or unprotected in the Photos app. The scans go straight into your digital archive and stay protected there.
You can crop documents manually or automatically; multi-page scans are also possible. The results are stored as PDFs so they remain well readable and easy to work with later.
Learn more about scanning documents
General
The amount and size of files only depends on the storage location used for the Safe (hard drive, USB stick, etc.). The Safe itself does not limit you – your archive can grow from a handful of documents to many thousands of files without having to change format.
Unlimited files
You can add as many files and folders as you want to a Safe – ideal when your archive grows over the years and more documents are added.
Files of any size
There is no size limit for your files. Anything from small text files and large scan PDFs to video files can be stored.
All file types
You can add all kinds of files to the Safe – from photos and Office documents to ZIP archives or specialized formats such as CAD or project files.
Different locations
You can store a Safe in different locations: on your hard drive, on a USB stick, on a network drive, or in the cloud.
Multiple Safes
You can create multiple Safes and use them completely independently of each other – for example separate Safes for personal and professional data, specific projects, or particularly sensitive documents.
Time Machine optimized (macOS)
Each Safe has a format optimized for Apple Time Machine backup. This means your Safes are backed up reliably by Time Machine – without special rules or workarounds – and you can restore earlier states of a Safe if needed.
High Security Sync
If you want, SimpleumSafe keeps your Safes in sync across multiple devices – for example between Mac, iPhone, and iPad. There are three sync types: iCloud, wireless in your local network (no internet required), or via a shared folder (Mac to Mac only).
SimpleumSafe is all about security, which is why we developed “High Security Sync”.
In practice this means: even if someone copies your iCloud data or captures the traffic of a sync, they only see cryptographic fragments that are useless without the separate key file – which always stays with you. Sync is convenient, but also designed for threat scenarios many other solutions do not cover.
Read here how to set up synchronization for “iCloud” and “Wireless”.